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Our Services

Rehab

Management

Rehab Group Management. We have an excellent back office support.

All of our staff are Registered Therapist.

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We can do the following for your Company:

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Intake/Outbound Calls

  Answering Calls / Call Back

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Encoding of Referrals Online

  Via Fax or E-mail

 

Staffing of Patient to Therapist

  Calls

  Text/ Viber

  E-mail

  Fax

 

Reporting to Agencies Per Open/Evaluation Case

  Reporting of Change in Condition

  Cancelled Evaluation or Treatment

  Change Schedule

       Updates

 

Plotting of Projected Visits (optional)

  Per Therapist Frequency Reported

 

Visits Monitoring

  Audit Check

  To Prevent Cancellation

  To Comply with 24 to 48 Hours Visits

       To Report Any Change in Schedule or Refusal of Services

 

Online Audit Notes and Visits Audit

  Minimize Missed Visit

  Unscheduled Visit

 

Un-submitted Route Sheet Monitoring and Follow Up (Paper Route Sheets)

  For Document Completion and Billing to Agencies

  For Payroll Processing and Monitoring

 

Therapist Credentials Monitoring

  Follow up of Missing Credentials

  Faxing/Email or Sharing via On-line Access of Credentials to Agencies

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Maintaining an up to date Credentials by subscribing to our HR Management

       Consents monitoring and updates

       Annual compliance of competency skills, TB questionnaire, Influenza Immunization/ 

       Refusal. Also, updating on the following:

  • Medical History Record

  • Orientation Checklist

  • Personnel Action Form

  • Hepatitis Vaccine/ Refusal

  • Criminal Background Check

  • OIG Background Check

  • SSN Verification

  • Professional License Verification

  • (see below for other services)

       

Credentials Management

  • Physical Test (PE)

  • TB test or X-Ray

  • Auto Insurance

  • CPR Card

  • Drivers License

  • Prof. Liability Insurance

  • Prof. License

  • License Verification Online

 

Areas of Coverage

  Faxing and Updates to Agency

 

New and existing Agency Sign-Up

   We will draft and forward the contract to you for signature

   Then we will send it to Agency

   Filing to Onedrive for record keeping

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Accounting:

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Billing and Collections (via Quickbooks Online)

  Billing to Agencies Based on Actual Visits On-line

  Bill Follow - Up (for faster payment)

       Payments and Collections (checks, e-checks, debit/credit cards)

       Aging Monitoring (receivables)

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Payroll (Bi-Weekly) Processing

  16th and 30th or 10th and 25th Cut Off

       We can arrange on the following :

            Direct Deposit Payroll

            Direct Deposit Tax Payment to EDD (for W2 employee)

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Medical Transcription

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We can also Transcribe all your Therapist Notes 

  Now you can hire a lazy Therapist who is not doing their notes on time

  Your Therapist can concentrate on seeing more patients

  We will Transcribe it for you/them within 24 hours

           It will be done by a Registered Therapist only - Guaranteed !

Things we need from you
We have a different package/plan just right for your Company or we can customized them based on your needs

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  • Ring Central Account - to answer all calls/text remotely

  • Telephone to set-up

  • Fax Online

  • Quickbooks Online ( If subscribe to Payroll Services with Billing and Collections)

  • Online Documentation

    • For Medical Transcription

    • Username and Password

Transcription

Medical Transcription Services - For Rehab Group and Home Health / Hospice

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We can transcribe all your notes. All we need is a username and password. We will transcribe and upload the clinical notes for you within 24 to 48 hours. Guaranteed !

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Here are the following benefits :

  • No more - late uploading of notes online

    • Some Agencies are now charging $5.00 per late notes

    • We will also upload route sheet online for faster submission to Agencies

      • Agencies with online access only

    • Will also upload all referrals face sheet, consents for SOC and ROC, manual Oasis documents

  • Your therapist/clnician can now visit more patients since they don’t have to worry about uploading of notes at the end of the day.

  • No more doing notes at Starbucks.

  • Saved on internet data charges.

  •  No more payroll deficiencies due to un-submitted or late notes

    • You will have faster collection/payment from Agencies

  • We will transcribe your notes within 24 to 48 hours or less

    • Will be done by a registered Physical/Occupational Therapist or Nurses only

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Our NO worries services procedure

  • Take a picture/ scan your paper notes using your smartphone or tablet

  • E-mail or  Fax it over to us

  • Our dedicated clinicians will transcribe it for you

  • Log in online. Review and check for accuracy. If everything is good,

  • Sign, dated and submit.

  • That's it ! No more doing notes at the end of the day.

HR-Management

HR Management Software. Our unique software allows you to automate and streamline all the steps involved in assuring compliance to regulations, creating staff development, reducing task duplication and simplifying how recruiting supports your healthcare workforce planning. No Need for an HR admin staff. Save big on overhead expenses.

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We can manage your clinician, employees and contractors credentials.

Part of our customer service is to update and monitor your HR records, consents and other related needed documents in compliance with State and Federal Guidelines. You will have your own user name and password so that you can create a new hire log-in. We will guide them on how to navigate the software and will upload all the needed documents for them, if needed. Just do your regular office orientation and/or in-services for newly hire staff then we will do the rest.

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This service will help your Company save a lot on paying your HR admin to update all the credentials needed for survey.

 

We will make sure your Company is survey ready everyday.

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Maintaining an up to date Credentials by subscribing to our HR Management

       Consents monitoring and updates

       Annual compliance of competency skills, TB questionnaire, Influenza Immunization/ 

       Refusal. Also, updating on the following:

  • I9 Tax

  • W4 Form

  • Statement of Acknowledgement

  • Electronic Signature Policy Agreement

  • Employment Background Check

  • Medical History Record

  • Orientation Checklist

  • Personnel Action Form

  • Hepatitis Vaccine/ Refusal

  • Criminal Background Check

  • OIG Background Check

  • SSN Verification

  • Professional License Verification

       Credentials Management

  • Physical Test (PE)

  • TB test or X-Ray

  • Auto Insurance

  • CPR Card

  • Drivers License

  • Prof. Liability Insurance

  • Prof. License

Intake Coordinator

We can manage your daily admin tasks by taking all the calls and schedules. Set-up an appointments, referring a patients to a clinician or rehab services. No need for a regular Intake Coordinator. We are here to help you !

We can handle

  • Incoming and outgoing calls, text messages, e-mails and electronic faxes

  • Coordinates with Case Manager to staff patient referrals

  • Oversees the status of referrals and updates with the progress

  • Receives, evaluates, and coordinates referral activity.

  • Verifies third-party reimbursement coverage.

  • Follows up on pending unresolved coverage issues.

  • Distributes information to appropriate division for scheduling of employees

Billing & Collections

Accounting - For Rehab Group

 

Billing and Collections : (Quickbooks Online)

  Billing to Agency based on the actual visits online

  Bill follow-up

     Payment and Collections (checks, e-check, debit/credit cards)

     Aging monitoring

 

Payroll (Bi-Weekly) Processing

  16th & 30th or 10th & 25th

      We can arrange on the following:

         Direct Deposit payroll

         Direct Deposit tax payment to EDD (for W2 employee)

                     

Preparation and Filing of Tax Forms                                      

  Reporting of Tax Forms 941 (for W2 employee)

  CA DE9/ DE9C per quarter (for W2 employee)

  W2 Preparation, distribution to employee and Filing to IRS online (QBO fees applies)

 1099 Preparation, distribution to employee and Filing to IRS online (QBO fees applies)

  Filing of Annual SSA Report to Social Security

  Preparation of Income Statement and other financial reports

 

US Glendora Office : (Optional – you should forward your mail to us)

  Receiving of Route Sheet and Scanning with Audit Check (then upload online)

  Printing of Notes

  Mailing (postage fee included as indicated above)

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We can also do the following for you at your approval. But basically, this is your part

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Printing of Payroll Checks (via Quickbooks online) - (we can also do this for you but optional)

   (Manila Process Payroll)

 

Checks payment collected

   Deposit to your Bank

   Record of Payment via Quickbooks Online or Scan/Take Picture (send copy to us) then we will record it for you

 

Marketing – for new and existing Agencies (referrals)

 

Hiring and Training of Therapist (we can also do this for you but optional)

   Contract signing and collection of needed credentials or documents

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Medical Billing and Coding  - Homehealth and Hospice
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We have a trained Medical Billing and Coding services. We can discuss more on pricing .

 

 

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